Organisation model
The organisation model (/hierarchy) is the backbone of your 3rdRisk environment and is applied throughout the platform to structure your data. This article will introduce and explain the concept and then describe the implementation on 3rdRisk.com.
Concept
The organisation is a visual representation of your organisation's setup/hierarchy. Within the platform, we use it to provide the organisational context to your compliance requirements, third parties, contracts, risks and incidents in an easy, structured way.
Organisation model
The organisation model is a schematic overview of your organisation.
Example organisation model
Third-parties and contracts
You can use the organisation model to allocate your third parties and their contracts.
Example organisation model enriched with third-party data.
Risks and incidents
Besides mapping third parties and their contracts, you can use it to allocate risks and incidents. You can link internal risks and incidents to a specific department and associate them with a third-party contract.
Example organisation model enriched with third-party-, risk- and incident data.
Create your organisation model
Within the platform, you have the option to completely tailor your organisation model, whereby size, geographical location or industry do not matter. From small startups and Fortune 500 companies to NGOs and governments, organisations of all sizes can create simple or complex organisation models within the 3rdRisk platform.
Traditional or use a process view
You can create a traditional organisational hierarchy setup using an organisation organogram. But you can also work with your organisation's value chains, key services and processes.
Start simple
The best practice is to first start with a high-level and straightforward/flat organisation model to understand the platform and your requirements. You can continuously enrich and change the model at a later stage. You can even do this after a couple of years of usage, as we know every organisation will change over time.
To create an organisation model:
1. Navigate to: Left side menu: Configuration - Organisation model
Top element
The principal element in your organisation model is always your primary entity. This is the entity that you used during the registration. If you need to update this, please contact support@3rdRisk.com.
2. Click +Add organisation model to add the first element to your organisation easily:
Organisation element types
To accommodate all types and sizes of organisations, you have the option to use a wide variety of organisation elements:
| Element | Description |
| Brand | Organisations use an identifying name to distinguish their product or service from others. |
| Entity | A partnership, organisation, or business has a legal and separately identifiable existence. |
| Country | A geographic territory. |
| City | A large town. |
| Department | A separate division of an organisation. Typical departments are Marketing, Finance, Operations Management, Human resources, IT etc. |
| Team | A Group of people organised to work together. |
| Factory / facility | Commercial or industrial property such as a building, plant, or structure. |
| Warehouse | Building for storing goods. |
| Point-of-sale | The place where customers make payments for products or services at a specific store. |
| Value chain | All the business activities it takes to create a product or service from start to finish (e.g., design, production, distribution, etc.). |
| Process | A set of recurrent or periodic activities that interact to produce a result. |
| Key-service | Most important service that delivers value to customers. |
| Asset | The crown jewels/critical assets of your organisation. |
Element properties
Per element, you can provide the following details:
| Element | Description |
| Name * | Unique identifier of the element, e.g. store name, facility number or process name. |
| Status * | The option to deactivate an organisation element, e.g. in case of a re-organisation / buy-out or another change. This allows you to keep your historic related data (e.g. contracts, incidents and risks) while it disables new future relationships. (only visible in edit mode) |
| Location within the organisation * | The parent organisation element of this new element. |
| Responsible colleague * | The responsible colleague for this organisation element, e.g. factory director, department lead, shop manager. Description |
| Description | Field to provide some additional internal context, e.g. types of products fabricated at the location, and a specific explanation of the key service. |
Hierarchy
3. When you add the different elements, can you directly select their position by clicking on Location within the organisation field and directly selecting the parent element:
E.g. if you want to add a new factory within the Algram entity, you can easily add a new element and click on Algram as the parent. This factory element will now be positioned on the same level as DC2, F5, DC1 and the warehouse in Dublin.
But you can decide first to add all the different elements and give them afterwards de correct position - then you can just associate them with the top-level element, Kodaq in the above example.
4. Apply the hierarchy between the various elements/nodes by dragging & dropping an element with your computer mouse:
5. The platform will automatically save the hierarchy. After your initial organisation model is done, you can just navigate to a different page.
Edit your organisation model
To edit your organisation model:
- Navigate to: Left side menu: Configuration - Organisation model
- Make adjustments
- The platform will automatically save your adjustments. You can just navigate to a different page.
Known module limitations
- The organisation model creation is currently available on desktops only.
- You cannot add your organisation element - Please provide suggestions for new elements at support@3rdrisk.com.
- The platform saves the order of the different organisation elements/nodes on the same level within the tree by the creation order.
Example organisation model
To provide some guidance on how to set up your hierarchy correctly, we created an example:
Petrobras (oil company - www.petrobas.com.br)
Organisation model
Petrobras has a standard organisation model like most companies. On top is a board of directors supported by a handful of staff functions, and one level lower, you find the different departments/divisions.
Source: Petrolworld
Organisation model in 3rdRisk
- The top Petrobras entity is the starting point.
- To leverage the current governance (all directors and managers), we decided to use the one-on-one same setup on the 3rdRisk platform.
- We created a staff department to accommodate the different staff teams.
- And finally, we just added one of the different departments, with their sub-teams or sub-departments.
